Mailing machines such as the postage meters, address printers, tabbers and labelers among others have played a large role in the easing of the mailing processes for businesses. Many corporations and small-to-medium sized businesses alike are investing in mailing machines and equipment to better support their internal mailing operations.
However, some business professionals are unsure where to begin when establishing an internal mailroom. In this post, we delve into the above-mentioned mailing machines alongside their functions which help to increase the efficiency of a business’s overall mailing system.
1. Postage Meters
Postage meters are one of the most common mailing machines which are crucial for weighing and applying postage to outbound mail. Postage meters are regulated by a country’s postal authority, which is used to create evidence that a mailing has taken place by indicating prices incurred during the postage replacing the initially used postage stamps.
There are three categories of postage meters for sale which include:
- Internet and stamp based postage meters.
- Digital postage meters.
- Mechanical, manual and printhead postage meters.
While there is some overlap in terms of these postage meters, digital postage meters are among the most common mailing machines. You can find most of these mailing machines and postage meters for sale at WalzEQ.com.
Basic functions of postage meters:
- Recording the postage made which is done by entering using the keyboard.
- Calculate total postage amount to be incurred in relation to the consignments weight and size.
- Maintains a record of all the consignment sent within a specified period.
These categories and functions of postage meter mailing machines are important considerations when you’re shopping for postage meters for sale. In today’s advanced world of technology, many companies are finding that digital postage meters make for better investments in terms of efficiency and maintenance.
2. Address Printers
Address printers are used to customize documents and envelopes according to respective destinations, preferences, and specifications by producing high-quality color text and images. Address printers are capable of addressing multiple copies at a time unlike the traditional pen-paper addressing used initially.
The use of address printer machines in a mailroom does not only increase the speed at which addresses are indicated onto recipient’s envelopes and documents; but also reduces operating costs. It is also space efficient and can fit in small space as a table top.
Functions of address printer machines:
- Producing professional envelopes that are highly presentable to recipients.
- Address printing functions on the envelopes to the desired recipient’s address.
- Printing postal barcodes onto envelopes.
Address printers can be found by many different online mailing machine suppliers.
3. Tabbers and Labelers
Initially, envelopes were folded manually by human effort. The invention of tabbers has simplified the task which is a machine that has automated envelope folding. Tabbers working mechanism enables works by attaching an adhesive tab on the to-be folded sheet which will make it glue onto the other when sealing.
Labelers, on the other hand, attach labels on different mailing documents which are to be sent to various destinations. The gadget is highly efficient and can stick labels onto the documents as fast as possible. The both are efficient in speed wise and highly economical in increasing output and productivity of a mail room.
In the past, mailing was achieved by paying visits to the post office or hiring an office messenger. This with time has however been wiped out by the invention of mailing machines easing the mailing process. The above mentioned mailing machines are just some of the few but major components that are key requirements used in an organization’s modern mailroom.